ViewMaster Electronic Document Management System

Our ViewMaster customizable solution is designed to retrieve all scanned documents and drawings according to each client's specifications. With the ViewMaster Retrieval Solution, our users can do the following.

• Search for images that match certain criteria (e.g., search by date, name, age, or any other fields which you can specify)
• Print, email and fax an image
• Copy, cut, and paste part of an image into another application (such as Microsoft Word, Excel, or Outlook
• Upload newly scanned documents
• Append to existing files or scanned documents
• Audit trail records all significant document activities
• Security features ensure that only individuals with the right authorizations can view certain documents

What Can ViewMaster Do?

It is a very simple system where all your images are loaded into one central repository and indexed ready for retrieval. We can tailor the indexing/meta fields according to your own requirements. For example, you may wish to include fields such as:

• Reference Number
• Category
• Physcial Storage Location
• Invoice Number
• Title
• Account Number/Name Date

We can tailor the system exactly to your own requirements. For example, you can have any number of fields, name the fields as you wish and display the images in a way that suits you.

HOW CAN IT BE ACCESSED?

ViewMaster is an intranet system. It can be accessed from any location within your company's intranet, whether that be at your normal place of work, a satellite office, home or even if you are away on holiday as long as you can log on to your intranet system, you will be able to access your documents. You are given a link, username, and password and after passing security checks you are given intranet access to the system.

Because it is an intranet system you do not have to worry about buying any specific hardware or software or setting anything up on your internal computer network. The application and the images can also be stored in an external hard drive and linked to your existing server with a USB connection. Only the database of the scanned documents is stored on your server. With this, your server is not clogged up.

If you would like any staff to have access to your system or a selection of your images, then you are able to specify this. There is an audit trail that gives a record of all relevant documents and drawing activities.

Dv TDM Solution

This solution is formulated to address drawings and document management challenges based on an innate understanding of the problems to be addressed. It is a simple, powerful, innovative, and elegant solution to effectively meet all the critical challenges in drawings and document management. Dv TDM helps users ensure that:

• Drawings can be quickly located and are never lost, misplaced, or misfiled.
• There is always strict version control so that there is never any doubt 'who has got what' and if all modifications and amendments have been incorporated.
• The process of determining and controlling who has received drawings (and what version) is fully automated.
• All drawings have successfully passed through QA before distribution.
• Any drawing's links to other references, templates, and files are fully protected should the latter be subject to modification or deletion.

The Dv TDM solution offers the following facilities and features.

Seamless Integration - Gives you the ability to interact with all your existing applications.

Archiving - You can archive all projects or transactions knowing that all information, including emails, is stored in a single location.

Legacy Documents - Facilitates the quick and accurate indexing of all your existing drawings into Dv TDM.

Risk Management - Ensures that you can confidently locate the correct drawing and lets you apply the levels of access control that you require.

Email Indexing - Dv TDM will securely index all your email messages and attachments preventing loss, misplacement, or unintended deletion.

Content Searching - You can search for text contained in any document even when this was not part of the original index.

Graphical Workflow - You can visually plan and implement the path a project takes by simply drawing lines. With Dv TDM doing the rest, the workflow can be easily streamlined for greater efficiency.

Manage Reference Files - Cross checks your database to find all drawings that use the same reference files.

Plot With Pen Thickness - This allows you to assign line thicknesses when plotting CAD drawings.

Water Marks - Automated watermarking can be an effective way of maintaining the security and integrity of your drawings.