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Document Digitization Services

We provide the perfect digital and file management solution for your document access and management needs.

Is your valuable office space being consumed by filing cabinets, boxes, and folders full of paper? Can you instantly access and share your documents?

Contact us for a consultation today! Our digitization services cover a range of paper document sizes which we easily convert across different digital file formats, meeting your documentation needs every step of the way.

Document digitization life-cycle image

Document Digitization Life Cycle


Small Format Scanning (A4, A5, A6)

Scanning documents is one of our core businesses. We have worked with reputable companies, government agencies, and the military, helping them and their offices to become more efficient with time and money which is generated from converting hard copy files to digital files and introducing them to our very own Document Management Solution - ViewMaster EDMS. Our scanning services cover a range of paper documents and files that we scan to PDF and other digital formats.

For this size category, we scan the following document categories and more.

  • Financial Documents
  • Legal Documents
  • Medical Records
  • Business Documents
  • Policy Files
  • Research Papers
  • Mails, and many others

Our document scanners are equipped with ultrasonic double-feed, automated colour detection, and image processing application to produce the highest quality to your scanned documents as we possibly can.

Large Format Scanning (A0, A1, A2, A3)

Rolls of paper and large documents such as drawings and housing plans can turn an office into chaos. Not only can paper drawings and prints cause a messy environment, but they are also easily damaged and can get moldy when locked away for a long period of time. At Bestscan Solutions Ltd, we have the latest image processing and scanning technology to convert large documents into digital formats. We also offer a CAD conversion service, which can convert large documents into editable digital format (.DWG and .DXF).

We regularly scan the following large format documents (and more) at resolutions of up to 600 dpi.

  • Architectural Plans
  • Construction Drawings
  • Maps
  • Engineering Blueprints
  • Technical Product Drawings

Scanning large format files and drawings over the last 16 years, we have worked with large businesses and public sector organizations such as Federal and State governments. We invest in the latest scanning technology so you don't have to, and our fast large format scanning service can help you cut costs.

We also offer on-site large format scanning services through our mobile team. Contact us for a consultation today!

OCR Process and Conversion

We can apply Optical Character Recognition software to your scanned images. This software recognizes typed text on documents and makes it fully searchable and editable. This process is incredibly useful with having retrievable files it can transform the way you store and manage your documents. Having editable files will also mean you won't have to create a new document when amendments need to be made. We can scan to PDF, PDF searchable, JPEG, TIFF, or any other digital format that you require.

Tailored Document Scanning Solutions - With this, we can provide tailored solutions to all our clients who are in a variety of industries and sectors which include the following.

  • Law Firms
  • Educational Establishments
  • Healthcare Organizations
  • Financial Companies
  • Records Facilities
  • HR Departments, and more

Boxing And Storage of Hard Copy Scanned Documents

We facilitate the physical indexing and storage of hard copy scanned documents by using standard archiving boxes. Contact us for more information.

Image showing archived documents in boxes.
Image showing archived documents in boxes.

Form Scanning Services

We provide high-quality scans and accurate data capture with a quick and reliable turnaround for forms. Our ISO accredited services have been used by market researchers, PFAs, medical organizations, construction firms, universities, and more to reap the benefits of having digital data at their fingertips.

Paper forms we scan include the following and more.

  • Forms of different kinds
  • Surveys
  • Questionnaires
  • Exam Scripts
  • Medical Records

Scanning Solutions For Paper Surveys

Scanning surveys and forms involve a little bit more work than just scanning the forms. The aim is to be able to gather the data into reports and statistics. This is where data capture can help. Using three different software methods, we can extract data in the form of typed text, ticks and marks, and structured text.

OCR - Optical Character Recognition is a software specially designed to capture typed text.

ICR - Intelligent Character Recognition is the software we use to recognize structured handwriting within forms and surveys. Structured handwriting is usually found in a one-letter-per-box format seen in the personal details section of application forms, surveys, and exam scripts.

OMR - Optical Mark Recognition is used to recognize any marks made on a form such as checks and ticks.

Once the data has been scanned and captured, it can be converted into a wide range of formats such as spreadsheets and databases. Popular conversions include CVS, Excel, SPSS, XML, Outlook, CRM, Salesforce, and Access.

Small Format Scanning (A4, A5, A6)

Scanning documents is one of our core businesses. We have worked with reputable companies, government agencies, and the military, helping them and their offices to become more efficient with time and money which is generated from converting hard copy files to digital files and introducing them to our very own Document Management Solution - ViewMaster EDMS. Our scanning services cover a range of paper documents and files that we scan to PDF and other digital formats.

For this size category, we scan the following document categories and more.

  • Financial Documents
  • Legal Documents
  • Medical Records
  • Business Documents
  • Policy Files
  • Research Papers
  • Mails, and many others

Our document scanners are equipped with ultrasonic double-feed, automated colour detection, and image processing application to produce the highest quality to your scanned documents as we possibly can.

Large Format Scanning (A0, A1, A2, A3)

Rolls of paper and large documents such as drawings and housing plans can turn an office into chaos. Not only can paper drawings and prints cause a messy environment, but they are also easily damaged and can get moldy when locked away for a long period of time. At Bestscan Solutions Ltd, we have the latest image processing and scanning technology to convert large documents into digital formats. We also offer a CAD conversion service, which can convert large documents into editable digital format (.DWG and .DXF).

We regularly scan the following large format documents (and more) at resolutions of up to 600 dpi.

  • Architectural Plans
  • Construction Drawings
  • Maps
  • Engineering Blueprints
  • Technical Product Drawings

Scanning large format files and drawings over the last 16 years, we have worked with large businesses and public sector organizations such as Federal and State governments. We invest in the latest scanning technology so you don't have to, and our fast large format scanning service can help you cut costs.

We also offer on-site large format scanning services through our mobile team. Contact us for a consultation today!

OCR Process and Conversion

We can apply Optical Character Recognition software to your scanned images. This software recognizes typed text on documents and makes it fully searchable and editable. This process is incredibly useful with having retrievable files it can transform the way you store and manage your documents. Having editable files will also mean you won't have to create a new document when amendments need to be made. We can scan to PDF, PDF searchable, JPEG, TIFF, or any other digital format that you require.

Tailored Document Scanning Solutions - With this, we can provide tailored solutions to all our clients who are in a variety of industries and sectors which include the following.

  • Law Firms
  • Educational Establishments
  • Healthcare Organizations
  • Financial Companies
  • Records Facilities
  • HR Departments, and more

Boxing And Storage of Hard Copy Scanned Documents

We facilitate the physical indexing and storage of hard copy scanned documents by using standard archiving boxes. Contact us for more information.

Image showing archived documents in boxes.
Image showing archived documents in boxes.

Form Scanning Services

We provide high-quality scans and accurate data capture with a quick and reliable turnaround for forms. Our ISO accredited services have been used by market researchers, PFAs, medical organizations, construction firms, universities, and more to reap the benefits of having digital data at their fingertips.

Paper forms we scan include the following and more.

  • Forms of different kinds
  • Surveys
  • Questionnaires
  • Exam Scripts
  • Medical Records

Scanning Solutions For Paper Surveys

Scanning surveys and forms involve a little bit more work than just scanning the forms. The aim is to be able to gather the data into reports and statistics. This is where data capture can help. Using three different software methods, we can extract data in the form of typed text, ticks and marks, and structured text.

OCR - Optical Character Recognition is a software specially designed to capture typed text.

ICR - Intelligent Character Recognition is the software we use to recognize structured handwriting within forms and surveys. Structured handwriting is usually found in a one-letter-per-box format seen in the personal details section of application forms, surveys, and exam scripts.

OMR - Optical Mark Recognition is used to recognize any marks made on a form such as checks and ticks.

Once the data has been scanned and captured, it can be converted into a wide range of formats such as spreadsheets and databases. Popular conversions include CVS, Excel, SPSS, XML, Outlook, CRM, Salesforce, and Access.

Laptop image with cabinets superimposed

Want better protection for and access to your documents?

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